Job Description

Job Title: Human Resources Department Administrative Assistant

 

Hours: 40 hours a week; 8:00 AM to 5:00 PM; Monday – FridayStarting Salary: $14 – $15.50/hour; Medical benefits and life insurance provided

Working Environment: A distinctly Evangelical Christian office environment working on the leadership floor of an international mission headquarters. The Human Resources department consists of the VP of HR, four additional staff persons on site, and four more working off site.Position Summary: The Administrative Assistant is responsible for performing a wide variety of secretarial and administrative tasks of a fairly complex and highly responsible nature on behalf of the HR department. This position deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize a diversified workload, and recommend changes in office practices or procedures. The Administrative Assistant is the singular person performing these tasks for the department.

 

Duties and Responsibilities:

1. Basic clerical tasks such as typing, filing, scheduling, obtaining supplies, making appointments and screening calls as directed. This includes handling confidential information.
2. Prepare correspondence. Gather appropriate information to facilitate response or draft response based on guidance provided. Prepare and proofread other departmental correspondence and documents, review grammar, construction, and format attachments.
   
3. Coordinate all initial communications to the HR department from those interested in serving with Cadence. Track employment and service inquiries. These inquiries come through phone, recruitment contacts, the mission web site, and e-mail.
   
4. Send out information packets and applications to contacts. Conduct follow-up.
   
5. Generate agenda and minutes for missionary appointments for Board Personnel meetings.
   
6. Track missionary activities, movement, and history through upkeep of HR Personnel files and other records.
   
7. Maintain/update the Contact Log in Outlook; the mission’s World Wide Directory; and the mission’s roster.
   
8. Provide Design & Media with updated information for Missionary Board and website.
   
9. Assist with logistics of Candidacy and New Missionary Training events, Member Care Retreats and other events conducted periodically by departmental staff. These periodic events will require a limited amount of overtime.

 

Minimum Job Requirements

 

• Born again, mature Christian with an affinity for the mission and work of Cadence International.

   

• Because of the distinctly Christian emphasis of Cadence’s mission work, willing to sign and comply with Cadence International’s Code of Christian Conduct.

   

• Willing to join departmental staff in periodic prayer times for the needs of the mission, and to attend the weekly headquarters chapel held during work hours.

   

• Ability to exercise considerable discretion in the handling of confidential or sensitive matters.

   

• Specific Skills:

   

  1. Knowledge of standard business written communications. Demonstrate strong written and verbal communication skills.
  2. Proficiency in Microsoft Word, Access, Excel, and Outlook, so as to produce a wide range of documents requiring formatting and revision.
  3. Ability to learn and become proficient on software applications used by Cadence.
  4. Strengths in administration, multi-tasking, and organizational skills
  5. Superior attention to detail
  6. Ability to graciously re-prioritize workload as demands change throughout the day. Flexibility to meet demands of a dynamic work environment.

      

   

• Specialized Knowledge: A general knowledge of Human Resources practices is helpful.

   

 Send resume to or contact: Deedra Bingham

Cadence International

Attn: Deedra Bingham
101 W. Jefferson Ave.
Englewood, CO 80110
Deedra.bingham@cadence.org
303-762-1400 x43

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